Cookies are small data files that are placed on the browser of a visitor's device when the visitor accesses online content, leading to the recognition of that device when it interacts with, or returns to, our Website.
Cookies help us to provide a better experience by enabling us to monitor the online content our visitors find useful, and by gathering and remembering information about our visitors' preferences, such as which language to display, or font size to present.
There are different types of Cookies:
- Session cookies – these cookies last only for the duration of your session on our Website and expire when you close your browser.
- Persistent cookies - these cookies remain on your device for the period of time as specified in the Cookie. They are activated each time that you visit our Website.
- Cookies that we place on our Website are called 'First party cookies', whereas cookies that are served from a separate website to the one you are visiting, are called 'Third party cookies'.
Web beacons and SDKs
Web beacons (also called 'pixel tags' or GIFs) are small image file elements placed within web pages and web-based messaging, including newsletters. These work together with cookies to recognise visitors and how the visitor interacts with that content. Using these tools we can better understand which content is of most interest to our visitors and subscribers.
An SDK is a piece of data code that is included in mobile applications and works in a similar way.
Cookies use unique codes that act as an identifier and can be treated as "personal data". This is because they can enable the user of a device to be uniquely recognised.
Cookies are also typically used in combination with other identifiers such as the IP address for your device which is something that is automatically assigned to that device by your internet service provider. Your IP address is shared by your device when you access the internet and content is requested and displayed.
We may automatically log your IP address in our server log files, whenever our website, applications or online content are accessed and this may then be associated with Cookies.
If however you enable the IP anonymization features (see 'Our use of Google Analytics' below), then this does not occur.
Our Website contains essential and non-essential Cookies. Essential Cookies are required for our Website to work. We do not need your consent to operate essential Cookies on the Website.
We do require your consent for non-essential cookies (European Union GDPR Article 6 section 1a, 1f ). You do not need to allow non-essential Cookies to visit our Website. However, enabling non-essential Cookies may allow for a more tailored browsing experience.
The different Cookies we use on our website and how you can change your consent, are set out below.
When your personal data is transferred by Google to the US data centers servers, the protection of your personal data from surveillance and use by the US Government and its executive bodies, cannot be assured. You may not be able to exercise the extent of your rights and freedoms already available to you in the UK or EU.
In order to maximise your data privacy we have activated the IP anonymisation feature of Google Analytics meaning that Google EU will truncate/anonymise the last octet of the IP address for Member States of the European Union.
Only in exceptional cases, will the full IP address be sent to the USA by Google servers thereby reducing the risk of interference. This information will only be gathered in this way by Google Analytics if you consent to this process.
You can prevent the collection of the data generated from the Google Analytics cookie cookie by Google, as well as the processing of this data by Google, by opting out of us storing your preferences and statistic cookies via the cookie consent banner below. Downloading and installing a browser plug in whereby an opt-out cookie is set, or by selecting the appropriate setting in your browser software.
You can also change the settings on your device:
- In Chrome – open ‘settings’ then ‘privacy and security’, click Site settings. Click ‘cookies’ to turn cookies off.
- In Safari – open ‘settings’then ‘Safari’, ‘Privacy and security’ then click ‘block all cookies’. Please note that it is not possible to block cookies in Chrome for iPhone or iPad due to restrictions placed on third-party browsers by Apple. If you use Chrome on iOS and wish to block cookies, you' will need to either browse in Incognito Mode or switch to Safari.
- Chrome (Android) – tap the chrome menu button, then ‘settings’, ‘site settings’ then ‘cookies’ and toggle on or off. Please note that it is not possible to block cookies in Chrome for iPhone or iPad due to restrictions placed on third-party browsers by Apple. If you use Chrome on iOS and wish to block cookies, you will need to either browse in Incognito Mode or switch to Safari.
- Firefox – click the menu button (the icon with 3 horizontal lines). Click ‘options’ then ‘privacy and security’. Click the radio button next to ‘Custom’. Click the drop-down menu next to cookies. Click ‘all cookies (will cause the website to break). Click the checkbox next to ‘Delete cookie and site data when Firefox is closed’.
- Microsoft Edge – Click the menu icon (3 dots in the upper-right corner). Click ‘settings’. Click ‘privacy and settings’. Click the drop-down menu below ‘cookies’. Click ‘block all cookies
Further information can be found under Google Analytics Terms of Service & Privacy.
The table below sets out, in more detail, the different categories of Cookies, how they function, which Cookies we use, how long they stay on your device and the reason why we use them.
Where you receive a communication from us such as an email, an event invitation or other we may collect information using Cookies about you in the following ways:
- Event RSVP buttons: in our event invitations and confirmations we provide buttons to allow you to accept, tentatively accept, decline, cancel and register (if you are not the original recipient of the email) for that event. Clicking on these buttons will pass a cookie so we can record your choice in our database to help us manage the event.
We have implemented Social plugins from the social network Twitter so that you can share anything of interest to you with your colleagues and connections in social networks. Our Website may contain social plugins to the external social networking site Twitter.
With every visit to our Website, that carry a plugin, your browser will set up a direct connection to the Twitter servers. In the process Twitter's servers recognise which of our websites, applications or content you are currently visiting.
If you are a member of Twitter and you are logged-in while you are visiting our Website, Twitter will assign this information to your personal user account. By interaction with one of the plugins, eg by clicking the like button and/or the Twitter button this information will be sent via your browser directly to Twitter where it will be stored on your respective personal user accounts. The information that you share from our Website, will be transmitted to Twitter.
We as the provider of this website, have no knowledge of the content of the transmitted data or its use by Twitter. The Twitter cookie contains.
You have the right to decide whether to accept or reject non-essential Cookies. You can exercise your Cookie preferences when you first arrive at our Website where you will see a notice about our use of technology such as Cookies, providing you with the opportunity to learn more and to choose which cookies you wish to allow to access your device before confirming and proceeding.
You can also change these settings at any later point by going to your cookie settings. clicking the ‘change consent’ link above.
The effect of disabling non-essential Cookies depends on which Cookies you disable, but in general our Website may not operate properly if all the non- essential Cookies are switched off.
You can also disable non-essential Cookies by changing your browser settings to reject these Cookies. How you can do this will depend on the browser you use. Most browsers, for example, Microsoft and Google have dedicated privacy pages that explain how sites collect, handle, and pass on information to third parties. Further details on how to disable Cookies for the most popular browsers are set out at allaboutcookies.org.
We may from time to time make changes to this policy.
This policy was last updated in September 2020.